Booster Club Meeting Minutes

Booster Club Meeting Minutes

March 5, 2008

Booster Club Meeting began at 6:33 p.m.

In attendance: Jon Medlo, Eric Odney, Gwen Odney, Cindy Torguson, Caryn Benish, Bern Fleming, Marlene Erickson, Karen Kohlman and Kim Wilczyk

Motion made and accepted regarding approval of the February 13, 2008 meeting minutes.

1. Old Business:

Concession Stand. The Hot Dog Roller seems to be a never ending saga. Eric called Restaurant Depot regarding the machine and the gentleman whom he spoke with said he had nothing on file. Mary used her own credit card to place the order and has the receipt, however, she wasn’t at the meeting so Jon is going to get a hold of her to find out what is happening.

Booster Club Checking Account. Jon is meeting with Fr. Mike this morning (Thurs. March 6) and the checking account for the BC will be discussed. This issue is ongoing.

2. Treasurer Report: Deb didn’t have the info ready for Cindy to prepare the Treasurer’s Report. The donation for the hot dog machine is still in the account. The donation from Brian Sandifer has been resolved. Motion made and accepted regarding the acceptance of the January 2008 treasurer report.

3. New Business:

Uniforms: Varsity baseball coach Kasey Gray has resubmitted his request to the BC to help with new uniforms for the baseball team. He has requested a donation of $500. Motion made and accepted.

New Scoreboards. Jon is looking into acquiring new scoreboards for the gym and mentioned that he may be submitting a request to the BC for a donation. Also, he’s looking into having the Bulldog wall painted and have the St. Bernard’s logo on one side and the Bulldog on the other side. He’ll keep the BC posted.

Requests: No requests have been submitted except for the baseball team uniform donation (see above). The BC does expect to hear something in regard to the Prom but nothing as of the date of this meeting.

Activities Banquet. The Activities Banquet is set for Thursday, May 22 at 6:30. Chuck Wilczyk will be preparing the menu which will be the same as last year. The price will be discussed at next month’s meeting. We will need to look into the setting up and what we have or do not have, and asking some of the 7^th and 8^th graders for help.

Spring Sports Registration. The registration is scheduled for this Monday, March 10, at 6:30.

Basketball. It’s more than likely that the boys varsity basketball team will be in the state tournament. (Yea!) Jon is looking into ordering T-shirts for the school – K-12. Since the tournament will be before the BC’s next meeting, we will table what will be expected of the BC until we hear from Jon. Last year, the BC helped with fan buses to the games, pom-poms, etc.

Photographer. Jenna Kohlman has been the photographer for the parent/senior nights. The BC didn’t make a motion because it’s already been approved, however, Jenna will be compensated $60 for her services for the last couple of events. It was noted that Jenna has done an excellent job!!

Spring Play. The spring play “Grease” will be performed May 16, 17 an 18.

Meeting was adjourned at 7:11 p.m. NOTE: The next Booster Club Meeting is on Wednesday, April 9, 2008 @ 6:00 p.m. (the second Wednesday of the month).

Booster Club Meeting Minutes

February 13, 2008

The Booster Club meeting began with prayer at 6:35PM

Attending: Mary VanCura, Cindy Torguson, Marlene Erickson, Bern Fleming, Gwen Odney, Ray Andreson, Caryn Benish and Eric Odney

Minutes from the January 9^th meeting were accepted.

The Treasurer’s Report included an item for $500. that was debited twice. Mary will check with Deb Thompson as well as Cindy will e-mail her.

The $200. check from Brian Sandifer, the so called donation in lieu of the Boosters running concessions during basketball programs, bounced. Eric will talk with Jon Medlo about this.

The Treasurer’s Report from December was accepted. The January report was tabled until the $500 debit is resolved.

Old Business:

The hot dog roller is being delivered! It was on back order. Because of the delay in delivery, the Restaurant Depot is adding $200 in hot dogs and buns for free! Total for the hot dog roller was $845. The donor of the funds for the hot dog roller, Gwen Odney, agreed to make the $155 left from her donation available to the Booster Club. The money was gratefully accepted.

Mary will organize a cleaning of the Dawg Chow concession stand.

Mary will also check with Dave Cosetta about the sink in the concession stand.

The Booster Club has not opened a checking account. Jon Medlo indicated that Father Mike and Jennifer Cassidy had only agreed to expenditures of up to $100 without their approval. That is unacceptable to the Booster Club as

incidental expenses and funding the bank for the concession stand are very often more than $100. Needing approval for checks over $100 will require too much time and communication to be efficient. Eric will discuss with Jon.

Staffing the concession stand is still a concern. The Booster Club agreed that it has always been the coach’s responsibility to insure that team parents are signed up to operate the stand. Mary will discuss this with Jon.

New Business:

Motion to provide $150 to Senior Lock In was voted in favor.

Motion to provide $100 towards a Saint Bernard’s Bulldogs themed basket for the Bulldog Benefit was voted in favor.

Discussion was initiated regarding the Spring Activities Banquet. It was agreed to ask Chuck Wilczyc to cater the event again. Last year’s banquet was well received and it was noted that Chuck did a great job.

Upcoming events were noted such as Prom and the anticipated participation of the basketball team in the state tournament!!

The role of the Booster Club in Parent’s/Senior Night by the various athletic teams was discussed. It appears that what the Booster Club is and isn’t responsible for may be confused by some coaches. To reiterate; the Booster Club has agreed to purchase flowers to be handed out to parents during these events. The Booster Club also has agreed to recommend and promote Jenna as the photographer for these events. Boosters do not write the scripts nor do they announce at these events. Boosters are not responsible for treats at these events. Eric will discuss this with Jon.

Motion voted in favor to adjourn at 7:27PM